Identify the supply principal
Provide the contracting entity’s legal name, jurisdiction and corporate contact route. Clarify whether the entity owns the product, has contractual rights to supply it or represents another principal. These roles require different evidence.
Document the appointment
If approaching through a representative, provide the scope and validity of the appointment and a way to confirm it directly with the principal. Identify any restrictions on products, territories, negotiation or signatures. Avoid open-ended claims of refinery authority.
Describe the actual supply proposition
Present the product specification, indicative volume, delivery window, proposed origin, loading location and pricing basis. Explain conditions attached to availability. Do not circulate stock, tank or inspection documents without authority to disclose them.
Align the operating procedure
Set out reasonable qualification, contract, inspection, logistics and payment steps. Explain any third-party charges and the contractual basis for them. The buyer should be able to verify the service provider and beneficiary independently.
Review and next steps
Use the mandate checklist and the transaction framework. Prepare a seller inquiry without attaching confidential cargo or personal records to a public form.