A representative has a defined appointment
A seller representative acts within an appointment from a named principal. The document should explain the permitted activities and restrictions. It may authorize only introductions; broader negotiation or signing powers should be specifically established.
A broker may arrange an introduction
A broker commonly helps counterparties find one another or negotiate commercial terms. The broker may have a contractual relationship with one or both sides, or work through other intermediaries. A brokerage role is not inherently improper, but it should be disclosed clearly.
Fees and conflicts need clarity
Identify who pays the intermediary, what triggers a fee and whether the intermediary represents competing interests. Keep fee agreements consistent with the sale process. An intermediary’s expectation of commission does not itself authorize the intermediary to bind the seller.
Use a role map
Write down the buyer, seller, representatives, brokers, terminal, inspector and payment parties. Give each a legal name and function. If a participant cannot explain who it represents, resolve that gap before circulating sensitive documents or accepting its instructions.
What buyers can do next
Use the buyer checklist and confirm any appointment through the mandate verification process. Treat clarity of role and access to primary confirmation as useful evidence, rather than the prestige of a commercial title.
